Setting up Volunteer Teams

1. Click on the ‘Volunteers’ tab in the menu.
2. Click “Setup Volunteer Teams”.
3. On this screen, you will see three columns: Teams, Roles, People
   • “Teams” is your list of all your different teams. For example: Worship
   • “Roles” are the different roles within each team. For example: Guitar, Keyboard, Drums
   • “People” is a list of the people who serve in each Role.

To create a New Team:

1. Click the Green + icon in the Teams column, and input the name of the Team.

To add the Roles for a Team:

1. Click on the Team you want to add Roles for.
2. Click the Green + icon in the Roles column, and input the name of the Role.
3. NOTE: Each Team can have (1) Role which will be identified as “Leader”. This is important because all notifications for team members accepting or declining a schedule request will be sent to the leaders who are in this role. For example, a worship team has a role ‘Worship Leader’ and several other roles for the band. When the band members are requested to be scheduled, they will receive a text/email for the event. Once they accept or decline, the ‘Worship Leader’ role will be notified. You can have 1 or more people in the leader role.

To add People to a Team/Role:

1. Click on the Team, then the Role you want to add people to.
2. Click the Green + icon in the People column, and select the people who need to be added to that role.

To remove a person from a Team/Role:

1. Click on the Team, then the Role you want to add people to.
2. Click the X beside the person’s name in the People column to remove this person.